Published on 2015/09/24

The Lifelong Learning of CE Organizations: Assessing Performance to Facilitate Growth

The EvoLLLution | The Lifelong Learning of CE Organizations: Assessing Performance to Facilitate Growth
Itā€™s critical for continuing education leaders to constantly assess their divisionā€™s performance, which is based on a foundation of strong people, processes and partnerships.

The business of continuing education is an exercise in lifelong learning by itself. Many of us are accidental continuing education administrators, and continuously educating ourselves to lead and manage CE units as effectively as we can. CE units are more often than not charged with revenue and resource generation by their home institutions and are, therefore, continuously striving to find ways to generate more revenue. However, the business of continuing education is not all about money, despite the fact that in recent years CE units have been categorized by their revenue generation rather than their impact.

While revenue can provide the oxygen to allow the unit to breathe freely, it is not an end in itself.Ā  Rather, it is just one albeit critical metric against which our organizations are measured.

The business of continuing education is about impacting the lives of people, communities and organizations. Itā€™s about transforming peopleā€™s livesā€”personal and professionalā€”through educational opportunities that not only ā€œgive voice to those without voice,ā€ but also chart paths for their growth and prosperity which in turn contributes to positive societal changes.[1] This opinion piece also argues that fiscal success is built first on three crucial resourcesā€”people, processes and partnerships.

The truth is that, like any other business, the noblest mission alone does not make things happen (or change someoneā€™s life through education). Even if we add a dash of a perfectly pictured vision and the cleverest strategy with carefully crafted Specific, Measurable, Attainable, Realistic and Time-Sensitive (SMART) goals and action plans to the recipe, nothing will materialize unless we establish three solid pillars (3Ps): People, Processes and Partnerships. Only when we have passionate, knowledgeable, skilled staff who believe in the same mission, only when we have seamless processes and systems that have been carefully configured using knowledge and technology and thus remove any uncertainty and barriers of unproductivity, and only when internal and external partnerships foster collaboration and sharing, can the fourth Pā€”the life-transforming, impact -driven CE Programs or Products (or services)ā€”emerge.

We get busy in our daily minutiae and donā€™t try to reflect on where we are in these 3Ps and where we would like to go. There are some critical questions we need to be asking ourselves: Do we provide people enough professional development? Do we reward them often enough? Do we coach them when they need it? Do we encourage them to grow? Have we matched their skillsets with the work they are doing? Have we carefully assessed where we are spending time in our processes and what changes can we make in the systems? Have we used information and communication technology to its fullest potential in our processes? Are we measuring learning? Have we established a formal process in developing partnerships and are we proactively seeking partnerships? Are our partnerships conducive to transforming peopleā€™s lives?

These are simple questions. The answers should be simple, too. These are, after all, not big theories or lofty ideas. But sometimes the answers are difficult to come by. However, a regular self-assessment of our own CE organizations, setting achievement metrics for the 3Ps followed by implementation of certain procedures, is possible. Large businesses often use the Balanced Scorecard to track performance. Many educational institutions use the Malcolm Baldrige model, though some CE units have also used European Foundation for Quality Managementā€™s (EFQM) Excellence Based Quality Program for Continuing Education (Quality Program) model. The third one is closest to a CE unitā€™s organizational set up, although improvisations of the self-assessment questions based on oneā€™s individual CE unit maybe necessary. The other advantage of the Quality Program model is that it lets one compare with similar organizations through a benchmarking process.

The Continuing Studies (formerly, Academic and Professional Programs) unit at the University of Delaware Division of Professional and Continuing Studies performed a self-assessment using the downloadable Quality Program for Continuing Education matrix and score sheet and realigned with the Divisionā€™s mission to be the adult and non-traditional learnersā€™ portal to the University of Delaware. Subsequently, its leaders and managers teamed up with the other leaders of the division and created the three pillars: People, Processes and Partnerships. Each one has its own mission, goals and objectives that lay the foundation for providing opportunities for growth to its own people (the team PEOPLE), implementing technology-driven solutions for legacy business processes and systems in information management and data analysis (the team PROCESSES) and building symbiotic partnerships throughout the campus and in the region (the team PARTNERSHIPS). The team PROGRAMS is dependent on the success of the 3Ps in building strategic and innovative products and services that have a positive impact in the region and beyond.

As we build the foundation of the 3Ps, we should not expect change to happen overnight. And we should be careful not to ā€œwater the plantsā€ too much. Through continuous self-evaluation, we can chart our own path for lifelong learning in continuing education business that will let us consider strategically partnering with others to innovate products and services that provide educational opportunities to those who need the most. Most importantly, our people must be encouraged to prosper in an efficientĀ infrastructure characterized by a culture and climate of innovation.

The business of continuing education is, after all, to provide access, opportunity and possibility to those who deserve it.

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[1] James Broomall, ā€œGrappling with Irony: The Movement of Continuing Education Towards the Institutional Core,ā€ The EvoLLLution, January 9, 2015. Accessed at

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Readers Comments

Ed Benson 2015/09/24 at 11:36 am

Itā€™s like any successful business. No matter how good you think your business model is, itā€™s nothing without the right people to back it. And as much as we tend to think of HR as something of a secondary concern, if we donā€™t take care of our people (the parts about rewarding them and coaching them, etc,) the processes canā€™t function.

Myra Peters 2015/09/24 at 4:15 pm

Itā€™s tough position the CE units have been put in, created largely as a means of revenue but tasks with building this movement of lifelong learning we always talk about. Itā€™s a difficult balance to strike, and as mentioned above, we really have to rely on dedicated people who recognize that it really should be people first, profit second, even if the ultimate goal is profit.

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